Administrative Records Request
District Court Administrative Public Records
Benton County District Court is committed to openness, transparency, and the promise that the public should have reasonable access to administrative public records.  A judicial “administrative record” refers to records created by or maintained by a court or judicial agency that is related to the management, supervision, or administration of the court.  Court case record can be requested separately, click here. 
  • Effective January 1, 2016, General Rule 31.1: Access to Administrative Records.
  • Confirms the right of the public to examine administrative records of the judicial branch.
  • Establishes procedures for requesting records and guidelines for those responding to requests.

Administrative Records Policy & Procedure
Learn more about GR 31.1 - Washington Courts 

Requests for District Court Administrative Records will be coordinated by the District Court public records officer. All requests must be in writing. A request form for these records is available for your convenience:

Requests for records for Superior Court will be coordinated by the public records officer for their court. Please visit their website at

For requests handled by District Court, the public records officer will send you a response within five (5) business days of submitting your request. The response will acknowledge your request with one or more of the following:

  • Requested records provided
  • Anticipated date of arrival
  • Expected costs required to proceed
  • Further clarification required
  • Explanation for non-disclosable records

As part of your records request, District Court is unable to:

  • Answer general requests for information
  • Answer questions involving general research or compiling of information
  • Perform legal research
  • Create a record if a record does not currently exist

Before submitting your request, please review Exemptions to understand which records are specifically exempted under court rule, statute, or case law.

Administrative records requests can also be submitted by mail, fax, email or in person:

Court Records Requests can also be submitted by mail, email, fax or in person:
Benton County District Court
7122 West Okanogan Place, Bldg A
Kennewick WA 99336
Fax: 509.735.8476

There may be costs for copying or scanning records, and the court may charge a fee for the time it takes to complete the necessary research and prepare the records for inspection or copying if the request requires more than one hour of staff time. Additionally, there may be actual costs of copying or scanning the records. The public records officer will work with you to be sure your needs are understood and, where possible, to narrow the search, making the process as efficient and effective as possible. For most requests, the process of locating the records can be accomplished within an hour. For more extensive requests, the agency may charge for research and preparation time after the first hour.

Fees for Administrative Records Requests:

Copies $0.25 per page
Certified copies $5.00 for the 1st page, $1.00 for each subsequent page, per document
Research fee $10.00

Certain administrative records cannot be disclosed if prohibited under GR 31.1, or other court rules, federal statutes, state statutes, court orders, or case law.

For records that aren’t entirely exempt, non-disclosable information will be redacted.
Specific records exempted or prohibited from disclosure
If all or part of a judicial administrative record is non-disclosable, you will receive written notification explaining why.

If you disagree with the decision that the record you requested cannot be disclosed or has been redacted, you may choose to request a review of the decision. Requests for review must be submitted within 90 days of the public records officer's decision.

Please use this form to request a review of the Court’s Public Disclosure Officer’s decision.


      Benton County    620 Market Street    Prosser, Washington 99350
      Phone: (509) 786-5710 or (509) 783-1310
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